ISO 45001:2018 OH&S Kit · Hazard-to-Site System
A complete OH&S management system for ISO 45001:2018 and its Amendment 1:2024, built around the work an auditor checks on site: permits to work, isolation, contractors and worker consultation. Start the hazard register from the Sector Hazard Library of your activity, score it in the OH&S Risk & Compliance Engine, and run the system with 26 SOPs and 26 forms with the same numbers.
The manual on the shelf usually passes. What fails is what happens at the work front: the permit, the isolation, the contractor who started yesterday, the worker nobody asked. Here is where HSE managers of contractors and plants get caught:
Hot work, confined space, work at height, live electrical work. The auditor picks a job in progress and asks for the permit, the gas test, the isolation and who signed the handover at shift change. A permit book with blank fields is a finding on the spot.
Lockout/tagout is more than a padlock. Every energy source isolated, stored energy dissipated, the try-out done and recorded, a group lock when several crews work on the same machine. Without a record, it did not happen.
Clause 5.4 separates what non-managerial workers are consulted on from what they participate in. Committee minutes with no agenda, no answers to the points raised and no feedback to the crews do not show either.
Contractors are where sites get hurt and audits get lost: no OH&S criteria at selection, no induction, no permit, no supervision. ISO 45001:2018 asks you to control the hazards in three directions, and your client asks you for the same.
Clients and tenders ask for injury rates, hours worked and incidents investigated on time. Rates calculated by hand, on a different base each month, are rates nobody trusts.
An auditor reads your procedures as controlled documents of your organisation. Tips, commentary and "suggested" wording inside a procedure make it read like something nobody adopted.
Every line of the kit follows one thread: hazard → control → SOP → permit or record → indicator. A hazard in your register gets a control chosen by the hierarchy of controls, the SOP that sets how the work is done, the permit or record that proves it was done, and the indicator that tells management whether it works.
Follow the threadThis is what an auditor follows on a site walk, and what the kit is organised around. A few of the hazards that decide most audits:
| Hazard | Control | SOP | Permit or record | Indicator |
|---|---|---|---|---|
| Falls from height | Avoid the work at height, then collective protection, then fall restraint and fall arrest, with a rescue plan before the work starts | SOP-OHS-019 | Work at Height Permit and Checklist, attached to the General Permit to Work | Permits to work audited as compliant (%) |
| Hazardous energy | Isolate, lock and tag, dissipate stored energy, verify zero energy (try-out) before work | SOP-OHS-021 | Lockout/Tagout Isolation Record | High risks with additional controls verified in place (%) |
| Confined space atmosphere | Isolation, ventilation, atmosphere testing in order before and during entry, a permanent attendant and rescue ready | SOP-OHS-020 | Confined Space Entry Permit | Permits to work audited as compliant (%) |
| Fire from hot work | Combustibles cleared within [11] metres or protected, extinguisher and fire watch, fire watch kept for [60] minutes after the work ends | SOP-OHS-022 | Hot Work Permit | Permits to work audited as compliant (%) |
| Contractor activities | OH&S criteria at selection, approval before the start, induction, permits and supervision on site | SOP-OHS-012 | Contractor OH&S Evaluation and Approval | Contractors approved before starting work (%) |
| Hazards nobody reports | Consultation and participation of non-managerial workers, OH&S committee, a reporting channel and protection from reprisals | SOP-OHS-003 | OH&S Committee and Worker Consultation Minutes | OH&S committee meetings held as planned (%) |
| Injuries and near misses | Report, investigate with the workers, find the root cause, act by the hierarchy of controls and review the risk assessment | SOP-OHS-017 | Incident and Nonconformity Investigation Report, and the Incident Register in the Engine | LTIFR and TRIFR per [1,000,000] hours worked |
The hazard column starts in the Sector Hazard Library and lands in the HIRA Register of the Engine. Where a High risk would be controlled by PPE only, the Engine flags it: that needs a justification approved by the OH&S Manager before the task starts (SOP-OHS-010, step 6.2.4).
Both paths use the same SOPs, forms and Engine. The SOP Implementation Guide gives, for every SOP, the first-time adoption and how to update a procedure you already have.
Build the whole system once, from context and worker consultation to incident investigation and management review.
Keep the documents that work and replace the ones that read like a template.
65 editable files in Word, Excel and PowerPoint: 26 SOPs, 26 forms, 4 tools, 6 sector hazard libraries and 3 bonuses. No PDF inside the ZIP; the Start Here guide comes as a separate PDF.
Part A, the management system: 17 SOPs for clauses 4 to 10 (SOP-OHS-001 to SOP-OHS-017). Part B, critical risk controls: 9 SOPs for the work clients check on site (SOP-OHS-018 to SOP-OHS-026). Each one is your organisation's own controlled document, with an approval block on page 1.
Word editableThe four central registers in one Excel workbook (hazard identification and risk assessment, legal and other requirements, risks and opportunities, incidents), plus Hours and Rates and a Dashboard.
ExcelTypical hazards of six sectors in the same columns A to H as the HIRA Register, with typical controls in the order of the hierarchy of controls, the category of legal requirement to check and typical monitoring.
ExcelSame number as the SOP that asks for it: SOP-OHS-020 uses FOR-OHS-020. 16 in Word to print and sign, such as the permits, and 10 in Excel to fill in and calculate.
Bonus · Word and ExcelSOP Implementation Guide, Internal Audit Checklist (ISO 45001:2018) and Contractor Prequalification Answer Map, plus 24 Five-Minute Toolbox Talks, the IMS Integration Map: ISO 9001, ISO 14001:2026 and ISO 45001:2018 and the OH&S Induction Deck.
Included, no tiers8 tabs: How to Use, Settings, HIRA Register, Legal Register, Risks and Opportunities, Incident Register, Hours and Rates, and Dashboard. Yellow cells are for typing; light-blue cells calculate. While a row is empty it stays empty: no error messages, and percentages without data show NO DATA. Where a result depends on a date, you type the reference date; the workbook does not use the computer's clock.
The Internal Audit Checklist (ISO 45001:2018) also calculates conformity by clause and overall and counts Major and Minor nonconformities; the Contractor Prequalification Answer Map gives readiness by area and overall. The 10 Excel forms calculate their own columns, and each calculated column says how: 13 spreadsheets that calculate in all.
Part A follows the structure of the standard, from context to improvement. Part B covers the critical risks checked on site. Each SOP has a form with the same number.
These images were generated straight from the files you receive — nothing was mocked up or redrawn. Tap to enlarge.
Each SOP reads as a procedure your organisation has approved. All the explanation lives in the SOP Implementation Guide, so nothing in a procedure talks to the person who bought the kit.
Purpose, scope, references, definitions, responsibilities, numbered procedure steps, records, performance monitoring and revision history, with an approval block on page 1 and, in most SOPs, a process flow summary in Appendix A.
Values in square brackets, such as [12] hours or [14] calendar days, are parameters with a sound default. Set the value your organisation commits to, then approve the SOP under your document control. The Implementation Guide lists every parameter.
SOP-OHS-020 asks for FOR-OHS-020, and it is in the kit. The certificates of SOP-OHS-019 to SOP-OHS-023 are attached to the General Permit to Work (FOR-OHS-018).
The authority to stop work and the right to withdraw from imminent and serious danger are set once, in SOP-OHS-002, and the permit SOPs, the induction and every toolbox talk refer back to it.
Word (.docx), Excel (.xlsx) and one PowerPoint deck (.pptx). No passwords, no macros. All 65 files carry a [COMPANY LOGO] field for your brand.
Neutral English with British spelling and no country’s law built in. Where legislation matters, the documents refer to the applicable statutory and regulatory requirements.
Written in neutral international English for HSE managers of contractors and plants in India, the Gulf, Africa, South-East Asia and Latin America, who must put ISO 45001:2018 in place because a client or a tender requires it.
Construction, oil and gas, maintenance and industrial services. The client asks for ISO 45001:2018 in the contract or the prequalification, and the site walk decides whether you keep the work.
Manufacturing, food and beverage, logistics and warehousing. You need a system that works on the shop floor as well as in the audit room, including your contractors.
You already run ISO 9001 or another ISO management system, and now health and safety lands on your desk. The IMS Integration Map shows what the systems share and what stays specific to OH&S.
This is a document kit, not consulting. If you need someone on site to implement the system, or a course with a certificate, this is not the right purchase.
The kit contains no country’s laws. It gives you the procedure and the register to identify and evaluate your legal and other requirements; the content of that register is yours.
A repeatable structure for several clients. Delivering to more than one organisation? Contact us about a consultant licence before you buy.
After payment you receive the ZIP with the 65 files and the Start Here guide as a separate PDF. Then:
For each procedure: what the standard requires, the parameters to set, what to tailor and the records that demonstrate conformity. It sets the order of adoption.
Document control (SOP-OHS-009), context and scope (SOP-OHS-001), leadership, policy and the stop-work authority (SOP-OHS-002), and worker consultation (SOP-OHS-003).
Copy the lines of your sector's library into the HIRA Register, check each one on site with the Task Hazard Identification Worksheet (FOR-OHS-004) and score it.
Record legal and other requirements, other risks and opportunities and psychosocial risks, set objectives, then organise competence, communication and contractors (SOP-OHS-005 to SOP-OHS-008, SOP-OHS-012 and SOP-OHS-026).
Operational control, management of change, the permit-to-work system and the critical risk SOPs, each with its permit, certificate or register, and the emergency arrangements. Brief the crews with the induction deck and the toolbox talks.
Monitoring and injury rates, internal audit, management review and incident investigation (SOP-OHS-014 to SOP-OHS-017). Answering a client's questionnaire? Open the Contractor Prequalification Answer Map.
This is a new kit, so there are no reviews of it yet, and you will not find invented ones here. You get the files, a named guarantee and a 7-day refund that lets the material speak for itself.
Each item below and the problem it solves. Everything is included: you pay once and keep the files.
Follow the Start Here guide: open the Sector Hazard Library of your sector, copy it into the HIRA Register of the Engine and start checking the lines on site. If you cannot build the first version of your hazard register, ask for a refund through Hotmart within 7 days of purchase.
The guarantee is unconditional: if the kit is not for you for any other reason, the 7-day refund is still yours, with no questions asked.
And if any file does not open cleanly in Word, Excel or PowerPoint, e-mail us and we will send you a corrected file.
You can write every procedure, permit, register and form on your own, or start from the library of your sector, with the Engine, the 26 SOPs, the 26 forms, the toolbox talks and the guides already in place: 65 editable files, downloaded in minutes.